Notifications

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Ensemble Video 5.3+ supports Web and Email Notifications for usersBy default, users get notifications and updates related to specific Ensemble Video activity in their default media library. This article introduces you to the Types of Notifications and the Notification Preferences for Ensemble Video Users (Contributors, Organization Administrators, Institution Administrators and System Administrators).

Types of Notifications

There are two types of notifications in Ensemble Video, Web and Email notifications.

Web

Web notifications are displayed in the web application user interface when a user logged into Ensemble Video.  The web notifications alerts appear above the Bell icon in the top right portion of the web interface. When you have a new notification, a red bubble will appear with the number of new notifications you've received. When a user clicks on Bell icon a Notification Panel will appear. The Notification Panel provides specific information and clickable links to view more about each activity. Also, numbers appear on the left navigation buttons indicating new activity in the Media Library, Shared Library, Playlists, Live Stream and Ensemble Studio areas.

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In the image above, the red bubble indicates there are 7 new notifications. The notification with the red line and pink background is a System Notification that has been sent to all users. Additionally, notifications with a gray line and while background explain other activities (new content, sharing, direct publishing, etc).  Finally, the numbers on the left navigation items indicate the new items (or activities) activity in the specific areas.

Notification Panel

The notification panel enables a user to read, delete and modify notification settings. The image below illustrates the options and interface.

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  1. Mark All as Read: Click Mark All as Read to indicate all notifications have been read and clear the notification panel.
  2. Settings: Click Settings to edit the logged in user's Notification Settings.
  3. Delete: Click the X icon to Delete the notification from the Notification panel.
  4. Mark as Read: Click the Circle icon to indicate a notification has been read. If a notification has been read the numbers in the red bubble and left navigations items will be updated.

Email

Email notifications are Ensemble Video updates that you receive via email. The email notifications will be sent to the email address in the user's profile. For example, here is an example email notification to an instructor explaining that a student has submitted a new item to the Course Project Dropbox. Each email will include a specific notification and a message prompting the user to customize and/or stop (opt-out) of email notifications.

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User Notification Preferences

Once logged into Ensemble Video users can access and edit their notification preferences in two ways:

1. Click on Settings link in the Notifications Panel

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2. Go to Profile and click on Edit my notifications

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To view and edit user's web and/or email notification settings select your Ensemble Video role below:

Contributor

In the User Notifications area a Contributor can determine which Web and Email notifications they will receive.  For example, the user below will receive notifications for:

  • Web Notifications: New Media, Media Failure, Sharing, Live Streaming, Ensemble Studio, Dropbox Submissions, Quiz Submissions and Storage Quota.
  • Email Notifications:  Sharing, Dropbox Submissions and Quiz Submissions.

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Learn more about Setting Up Notifications for Multiple Libraries and Bulk Editing Notifications.

 

Organization Administrator

Organization Administrators can receive both Admin Notifications and Library Notifications. In the User Notifications area an Organization Administrator can determine which Web and Email notifications they will receive.

Admin Notifications

Admin Notifications are related to License Expiration, Storage Quota and Ensemble Studio Alerts. The Admin Notifications can be delivered through the Web interface and Email.  Also, an Organization Administrator can determine the Repeat frequency of the Admin Notifications.

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Library Notifications

An Organization Administrator will typically use and support the use of Ensemble Video throughout their Organization, so Organization Administrators are able to configure Library Notifications for one or many media libraries across their Organization.

For example, the Organization Administrator below will receive Notifications for the:

  • Demo Library and
  • Quizzes Library

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Learn more about Setting Up Notifications for Multiple Libraries and Bulk Editing Notifications.

 

Institution Administrator

Institution Administrators can receive both Admin Notifications and Library Notifications. In the User Notifications area an Institution Administrator can determine which Web and Email notifications they will receive.

Admin Notifications

Admin Notifications are related to License Expiration, Storage Quota and Ensemble Studio Alerts. The Admin Notifications can be delivered through the Web interface and Email.  Also, an Institution Administrator can determine the Repeat frequency of the Admin Notifications.

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Library Notifications

An Institution Administrator will typically use and support the use of Ensemble Video throughout their Institution, so Institution Administrators are able to configure Library Notifications for one or many media libraries across their Institution.

For example, the Institution Administrator below will receive Notifications for the:

  • Example Library in the Marketing Organization
  • Ads Library in the Ad Organization
  • Ensemble Video 101 Library in the Ensemble Video Organization and
  • Lecture Capture Library in the Marketing Organization

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Learn more about Setting Up Notifications for Multiple Libraries and Bulk Editing Notifications.

 

System Administrator

System Administrators can receive both Admin Notifications and Library Notifications. In the User Notifications area an System Administrator can determine which Web and Email notifications they will receive.

Admin Notifications

Admin Notifications are related to License Expiration, Storage Quota and Ensemble Studio Alerts. The Admin Notifications can be delivered through the Web interface and Email.  Also, a System Administrator can determine the Repeat frequency of the Admin Notifications.

OrgAdmin-Notifications-Frequency.png

Library Notifications

A System Administrator will typically support the use of Ensemble Video throughout their System (collection of Institutions), so System Administrators are able to configure Library Notifications for one or many media libraries across their System.

For example, the System Administrator below will receive Notifications across four Institutions: Ensemble Video, ACME State College, Eastern University and Northern University. The System Administrator will get specific notifications for the:

  • the System Library in the Ensemble Video Institution
  • Marketing 101 Library in the ACME State College Institution
  • Geology 101 Library in the Eastern University Institution and
  • Programming 101 Library in the Northern University Institution

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Learn more about Setting Up Notifications for Multiple Libraries and Bulk Editing Notifications.

 

Setup Notifications

Institution

Institution Administrators can setup Institution Notifications that can be delivered to a user's email inbox. This is a great way to notify users of system activities and other relevant information. To setup Institution Notifications, go to the Administration menu on the left, click on Institution, then click on Notifications. Once you are in the Notifications area, click on the Edit button. Learn how to Setup Institution Notifications.

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System

System Administrators can setup System Notifications that can be delivered directly to Ensemble Video's web-based notification panel. This is a great way to notify users of system updates, outages and other relevant information.

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To access System Notifications, go to the Administration menu on the left, click on System, then click on Notifications.  Once you are in the Notifications area, click on the Edit button. Learn how to Setup System Notifications.

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