Setup Notifications for Multiple Libraries

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Ensemble Video 5.3+ supports Web and Email Notifications for users. By default, users get web notifications related to activity in their default media library. This article shows you how to setup notifications for multiple libraries for each Ensemble Video user role. Lastly, this article will show you how to Bulk Edit Notifications.

Contributor

If a contributor has access to more than one library in Ensemble Video they can customize their notification preferences for the other libraries they have access to. First, the contributor has to go to their user menu and click Profile and then click on the Edit my notifications button. 

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Next, the contributor must click on the Add button to add additional notifications from libraries they have permission to. 

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Next, the contributor will customize their (1) Library Notification preferences, then choose their (2) Library (or libraries) and click the (3) Save button to add additional library notifications. 

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After saving their preferences the contributor will see each of the libraries that they will receive notifications from (Demo Library and Example Library). Finally, to edit or delete Library notifications use the Action button and menu. 

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Organization Administrator

Organization Administrators typically have access to more than one Media Library and in some cases they have access to more than one Organization. If an Organization Administrator wants to receive notifications from specific libraries across one or many Organizations, they can customize their notification preferences. First, the Organization Administrator has to go to their user menu and click Profile and then click on the Edit my notifications button. 

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Next, the Organization Administrator must click on the Add button to add additional notifications.

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Next, the Organization Administrator will configure their (1) Library Notification preferences, then choose their (2) Organization(s) and (3) Library (or Libraries) and click the (4) Save button to to add additional library notifications. 

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After saving their preferences the Organization Administrator will see each of the organizations and libraries that they will receive notifications from (Marketing > Demo Library and Marketing > Quizzes). Finally, to edit or delete notifications use the Action button and menu. 

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Institution Administrator

Institution Administrators typically have access to more than one Organization and Media Library and in some cases they have access to more than one Institution. If an Institution Administrator wants to receive notifications from specific libraries across one or many Organizations and Institutions, they can customize their notification preferences. First, the Institution Administrator has to go to their user menu and click Profile and then click on the Edit my notifications button. 

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Next, the Institution Administrator must click on the Add button to add additional notifications.

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Next, the Institution Administrator will configure their (1) Library Notification preferences, then choose their (2) Organization(s) and (3) Library (or Libraries) and click the (4) Save button to to add additional library notifications. 

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After saving their preferences the Institution Administrator will see each of the organizations and libraries that they will receive notifications from (Marketing > Demo Library and Ads > Ads). Finally, to edit or delete notifications use the Action button and menu. 

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System Administrator

A System Administrator has access to more than one Institution, Organization and Media Library in Ensemble Video. To keep up with specific activities, they can customize their notification preferences for the other Institutions, Organizations and Media Libraries they have access to. First, the System Administrator has to go to their user menu and click Profile and then click on Edit my notifications

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Next, the System Administrator must click on the Add button to add additional notifications.

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Next, the System Administrator will configure their (1) Library Notification preferences, then choose their (2) Institution(s), (3) Organization(s) and (4) Library (or Libraries) and click the (5) Save button to to add additional library notifications. 

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After saving their preferences the System Administrator will see each of the Institutions, Organizations and Libraries that they will receive notifications from (Ensemble Video > Ensemble Video > System and ACME State College > Arts and Sciences > Art History). Finally, to edit or delete notifications use the Action button and menu. 

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Bulk Edit Notifications

Ensemble Video users can Bulk Edit Notifications for severals libraries at once. This is an easy and efficient way to setup notifications across a number of libraries in one interface. First, the user has to go to their user menu and click Profile and then click on Edit my notifications.

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Next, the user must (1) Select more than one library (or Select All) and then click on the Bulk > Edit Notifications button to bulk edit notifications.

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Next, the user will configure their (1) Library Notification preferences, then choose their (2) Libraries and click the (3) Save button to bulk edit library notifications. 

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